IMPORTANT: As per an earlier announcement, report templates are no longer available for download. However, if you have a report in use, we will continue to provide support until the end of September 2025. If you have any questions, please contact Flexera Support. 

Flexera One’s SaaS Management solution now offers Microsoft Power BI extensible reporting to show new views in to SaaS spend and usage across your organization.

The report, which uses the SaaS Management APIs, has been developed in partnership with our customers and product team to ensure that it provides the insights that enable improved governance and license management processes.

In addition, the Microsoft Power BI report offers a mechanism to provide insights into SaaS applications to those within your organization who do not use Flexera One's SaaS Management.

Power BI Report Setup

The report, which is attached to this article as a Power BI Template (PBIT), can be easily configured by providing:

• A refresh token obtained from your Flexera One org. Details on how to generate a refresh token to work with the Flexera One API can be found in the Flexera One Help topic Generating a Refresh Token.
• The location of your Flexera One org using the following options: North America (NA), Europe (EU), or APAC (AU).
• Your Flexera One Org ID, which is a numeric identifier contained within the URL of your org.

When opening the PBIT file, you will be prompted for these values. For further details, see the following screenshot. After entering these values, your Power BI report will retrieve the data relating to the ServiceNow managed application you have supplied.

Test Mode

This has been added to allow you to be able to quickly load the report into the desktop designer. Setting this option to "Yes" will only import the first page of users. When you publish the report to the Power BI service, you can change this parameter to "No" and all users within your ServiceNow instance will be imported.

Legal Information

Reports are provided on an "as is" basis. Neither Flexera nor its suppliers make any warranties, express or implied, statutory or otherwise, including but not limited to warranties of merchantability, title, fitness for a particular purpose, or non infringement. You shall be responsible for the procurement of any third-party license rights necessary to use the Reports, including without limitation appropriate Power BI license rights. For the avoidance of doubt, Flexera shall retain ownership of all rights, entitlement, and interest in and to the Reports. Reports shall be deemed Confidential Information of Flexera and shall not be used by or disclosed to any third parties except as necessary to use the Reports in conjunction with your current license grant for SaaS Management.